Dear WordCamp organisers,
Just a quick note to remind you all that the #WCEU Organising team will be closing the applications for hosting WordCamp Europe 2016 on Friday, April 24th.
Here’s the most important information you need to know:
What does organising WordCamp Europe involve?
WCEU is organised by a team of people from across Europe. There is one team that is made up of:
- a local team
- a remote team
The local team takes responsibility for everything on the ground – arranging the venue, catering, wifi, video, printing, contributor day venue, finding local volunteers, and all of the many things that need to be done locally. You’ll receive guidance from the remote team, who’ve all organised WCEU before.
The remote team normally runs sponsorship, speakers, communication, coordinating volunteers, and anything that can be done remotely.
This is the usual division of labour, though as with many WordCamps, all active members of the team are welcome to provide input and advice across the organisation.
Organising WordCamp Europe is both a pleasure and a challenge. What’s great about it is that you get to work with experienced WordCamp organisers from across Europe. Each organiser brings their own knowledge and perspective to the organising team which makes it a fantastic opportunity to learn and grow.
It’s a challenge because each of us has our own way of doing things and we have to learn how to listen to each other and compromise. And, of course, there are all of those idioms don’t cross language and cultural barriers!
If you are selected to organise WordCamp Europe, there are the following concrete expectations:
- That you attend and volunteer at WordCamp Europe 2015.
- That you are a reliable point of contact for the team. Remember, often the local team are the only people who speak the local language. Good communication is essential.
- That you fully participate in the organising process.
- That in the run-up to the event you are available for managing the event on the ground.
If successful you will be invited to the WordCamp Europe 2015 communication channels where you can learn how things are run in the run-up to 2016.
How do I apply?
Still interested? Awesome! There are two things that you need to complete in order to apply:
- Budget – make a copy of this budget and complete a budget for each venue that you are proposing. Please read all notes before starting. For help completing the budget please email Siobhan or Tina.
- Application form – complete the application form. This form asks for all of the information that we will need to make our decision, including:
- information about you and all of your team members
- information about your location
- average hotel costs (in Euro) for budget, mid-range, and top-level hotels (at the time of year you propose for the event)
- information about airports and flights
- space to apply for up to 3 venues
- for each venue you will need room capacity, date availability, and budget
- information about the contributor day venue
- any other supporting information
Deadline for sending your applications: Friday, 24 April 2015
After this time, a shortlist will be created and the possible locations will be invited to chat with members of the current organising team.
A final decision will be made by 15th May 2015.
The organising team